Zoho is a well-known Indian software firm that creates a variety of web-based productivity applications for both people and businesses. It has offices in India, China, the United States, Japan, and many other countries, employing over 12,000 people globally. One of Zoho’s most well-known software solutions is Zoho Docs.
It’s a web-based application that allows you to create, save, share, and collaborate on documents in a variety of file types. It primarily serves two purposes: document storage & document editing.
We put Zoho Docs through its paces to provide you with a thorough and fair assessment. This assessment is based on several factors, including cost, features, the convenience of use, and customer service.
What you will see here?
Plans and pricing
Zoho Docs offers a free tier with restricted functionality. The free package has a storage restriction of 5GB or a 1GB file upload limit per user. The number of corporate users is similarly limited to 25. To get the most out of the software, you’ll need to upgrade to the paying tier.
Standard and Premium are the two paid tiers of Zoho Docs. The Standard tier costs $5 per user per month, while the Premium tier costs $8 per user per month. If you pay yearly, Zoho gives a 20% discount on all plans.
The following is a list of the features available in each of the 3 Zoho Docs tiers:
Free
- Desktop Sync.
- 5GB storage/user.
- 1GB File upload limit.
- Admin controls.
- Zoho Office Suite.
- File versioning (up to 25 versions).
- In-app chat.
- Secure file collaboration.
- Two- factor Authentication.
- Mobile app.
- Email notification.
Zoho Docs: Standard
Moreover, all of the features of the Free tier, plus:
- 100GB storage/user.
- 5GB file upload limit.
- Unlimited file versions.
- GApp integration.
- Password-protected/Expiry links.
- Group sharing.
- Custom branding.
- Audit trail (individual team member activity details).
- Advanced analytics & reporting.
- Send files to non-Zoho Docs users.
Premium
Moreover, all of the features of the Standard tier, plus:
- 1TB storage/user.
- SAML-based SSO integration.
- 25GB file upload limit.
- Supports Active Directory groups.
- eDiscovery (Find any file across the org account).
- Transfer file ownership during exit.
- Unlimited file recovery.
- Task and Reminders.
- Email In.
Mobile App and Online
Firstly, the interface of Zoho Docs is mostly web-based. It offers mobile applications, but they don’t have all of the same features as the online app.
To use Zoho Docs, you must first sign up for a Zoho account. However, all Zoho services may be accessed with a single account. After you’ve created an account, you may use the document management software for free or for a fee.
Because of its various capabilities, Zoho Docs’ user interface might be bewildering at first. However, with consistent practice, you should become accustomed to it.
Features
Many features in Zoho Docs are designed to make document management as simple and safe as possible. They are as follows:
You can upload numerous files, including huge ones, at the same time. It’s considerably easier to save several files in a group than it is to store them separately.
Large files could be challenging to store and manage. As long as you pay for the needed space, Zoho Docs allows you to retain as many files as you desire. However, video, music, and even entire databases are examples of huge files that can be stored.
If you surpass the capacity limit for your Zoho Docs tier, you may pay for more storage or switch to a higher version. For each extra 10GB of storage, the business costs $3.
You may send documents directly into your Zoho Docs cloud storage from your email. To do so, Zoho Docs simply sends you an email address associated with your Zoho Docs account. Sending a document by email rather than downloading and reuploading it on Zoho Docs is more convenient.
Desktop Sync
You may sync files to your Zoho Docs online storage from your Windows, Mac, and Ubuntu Linux computer. If you may work on files offline using desktop sync, any changes will be instantly synced to your Zoho Docs storage when your PC is online.
You may also use desktop sync to transfer whole folders and sub-folders to Zoho Docs without changing their arrangement. Similarly, you can easily drag and drop movies or other huge files within your Zoho Docs folder to share them with your colleagues.
Every company needs to communicate and collaborate, and Zoho Docs has a lot of capabilities to help with that. It enables corporate teams to share documents in real-time and modify them collaboratively.
Here’s a basic illustration of how Zoho Docs may help your company. Consider a group of journalists engaged in a lengthy and in-depth investigation. They may utilize Zoho to change the tale in real-time, adding or removing sections as needed.
For corporate users, Zoho Docs also has an in-app chat feature. Team members may simply discuss ideas, get feedback, and put them into action as needed. The conversation function is accessible in all document types.
Tasks & reminders for assigning work among members may also be put up by enterprise teams.
This feature link to group cooperation and sharing. However, by password-protecting documents in Zoho Docs, you can restrict who gets access to them within a team. This functionality can also use by individual users to secure critical papers.
RSA-based 2048-bit key
To prevent unwanted access, all files on Zoho Docs are encrypted by default. To encrypt data on its cloud storage, Zoho utilizes an RSA-based 2048-bit key.
They prevent unwanted access to your Zoho account and activate two-factor authentication. To access your account, you must provide two unique, independent pieces of identity. The first may be your email address, while the second could be your phone number.
2-factor authentication
Firstly, we recommend every user use to use two-factor authentication to add an extra layer of security to their account beyond a username & password.
Within an enterprise, you can give a user administrative powers. This administrator has the authority to add members and distribute privileges by the organization’s regulations. They may look for and read any file generated by a user in their company, for example.
For each document, Zoho Docs can create relevant user statistics & reports. You may receive a brief overview of all the times a document you authored accessed or edited, for example.
Organize
Firstly, Zoho Docs allows you to save and organize files online in the same manner that you would on a PC. To keep things organized, you may create folders and subfolders, or categorize them by category, function, date, or a variety of other criteria.
It’s critical to arrange your files as efficiently as possible so that you can discover them quickly. You can do just that using Zoho Docs.
You may back up files in Zoho Docs and recover them later. This functionality is essential since you never know when you’ll lose files due to human error, and you don’t want to be left stuck. However, if you are unfortunate enough to lose data, Zoho Docs has you covered.
Customer Service
However, Customer service is available from Zoho by email,
Prefer Zoho or Google Workspace/Microsoft OneDrive?
Google Workspace & Microsoft OneDrive are two of Zoho Docs’ rivals. They have comparable features and similar prices. Google Workspace, on the other hand, outperforms Zoho in terms of simplicity of use and technical support.
As of October 2020, G Package, the cloud-based productivity suite that includes apps like Google Docs & Google Slides, has been rebranded by Google Workspace. In light of the growing popularity of work-from-home culture in 2020, the platform has been updated to incorporate capabilities such as chat and video conferencing. It also implies that further adjustments will be implemented in the coming months.
For those unfamiliar with G Suite, it’s a collection of cloud-based applications that includes a word processor & spreadsheet manager, all with the sole objective of assisting companies (and their workers) in increasing workplace efficiency.
If you’ve been considering keeping your files in the cloud, you’ve definitely heard of OneDrive, Windows 10, and Microsoft 365’s default online storage and synchronization service. OneDrive, formerly known as SkyDrive, is Microsoft’s cloud storage service.
Throughout this Microsoft OneDrive, you’ll learn about the company’s price, features, interface, security, & support so you can determine if it’s the right cloud storage service for you.
Conclusion
Individuals and businesses will benefit from Zoho Docs’ file management platform. It’s an excellent application for generating, saving, and modifying files online, whether for a single user or a group of employees. However, you suggest it to anybody who wishes to handle their large papers with the least amount of worry.
