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All the basics you need to know about Backup!

Backup - The Ultimate Guide
Backup - The Ultimate Guide

We here very often when you want to change the gadget or repair your gadget people asking Is your phone Backup or do you want to Backup your data. I stand in a favour of backing up all things, whether it is phones, tablets, computers, etc. Let us see what exactly is Backup.

What is a Backup?

It refers to the process of making copies of data or data files. So, it is used in the event the original data or data files are lost or destroyed. It is also used to refer to making copies for historical purposes or to meet the requirements of a data retention policy. Many applications produce backup files using the.BAK file extension. Though there are different types of backups and not only one.

Types Of Backups

  • Full and Incremental Backup: As from the name we can tell full means all data being backed up. Then, only new or modified data or data files are backed up, a much smaller segment of all data. It requires the last full system backup plus all the incremental backups done to restore the entire system to the data state at a specific point in time.
  • Differential Backup: It simply copies all of the files that have changed since the last full backup was performed. This includes any data that has been created, updated, or altered in any way and does not copy all of the data every time. However, there is no archive attribute or record, meaning there is no record of when the backup occurred or how the data was changed. The term differential backup stems from the concept that only data that is “different” is copied.
  • Full System Backup: What it does is make a complete image of the computer, then the user may reconstruct any data changes after that point in time, possibly with an incremental backup. It allows the computer system to be restored as it was at a given point in time, including the operating system, all applications, and all data.

Asking Why in whatever you do gets an interesting knowledge always. Now, let’s move on to Why do you need it.

Why Do You Need A Backup Plan?

Whether it’s in life or in gadgets one should always have backup plans it makes things easy and smooth. Suppose, It’s Plan A for a reason, it’s your best plan. Fall back on Plan B only when you have to or to continue your quest toward your goal. The overall goal of your backup plan should not be to replace your original goal, but instead to help you achieve it.

Many people store their data in the cloud and they think they don’t need a backup. Anyways cloud storage is absolutely a great way to make sure data are backed up. It is always good to keep 2-3 protection plans for more safety. A hard backup of your iPhone or iPad makes it possible for you to restore your device settings. Backing up your Mac with a hard drive and an off-site backup service ensures that you’re doubly protected in case something goes wrong.

Have a look on the reasons why everyone should go for it about all your data:

  • The very first and most important reason is if in case you lose any data any important data then you can easily retrieve it if your system has a backup plan.
  • Additional backups are necessary if natural or man-made disasters occur. So there should be additional data backups if the original one result in data corruption or hard drive failure. And with iCloud technology, it has become very easy to do it.
  • Laws differ among countries, but it is important for companies to save financial and accounting data for tax reporting purposes. With data backup, companies can save face during audits.
  • Saved information improves client relationship management, which leads to increased marketing and sales. Additionally, saved client information builds trust and the value of a company.
  • Data backup reduces the tedious time to compile annual reports to shareholders. Without data backup, shareholders cannot make informed decisions or determine a company’s value.
  • Data backup reduces ‘wasted time’ by preventing repetitions. Thus, employees do not have to rewrite reports.
  • Saved company data can be a competitive advantage because there are many businesses that fail to data store important information.

Check out Some of the Best Ways to Backup your data

Some of The Best Ways to Backup your Data

USB Stick:

Small, cheap, and convenient, USB sticks are everywhere, and they’re easy to store safely, but also pretty easy to lose. Questions about the number of reading/writing cycles they can take are asked frequently. Always consider other methods as well.



  • Very cheap.
  • Easy to carry around.
  • Transfer of data is extremly easy.


  • As they are small they are easy to lose.
  • Questions over read/write cycle longevity.

External Hard Drive:

Hard drives that live outside a computer that can be plugged into other sources. If using them for backup, it’s best not to use them as an ‘extra everyday hard drive’.



  • Also very cheap.
  • For larger files this is perfect as they have plenty of space.


  • It opens the problem which made files lost.

Time Machine:

If there are any Mac user there then, Time Machine is an option that backs up to external hard drives automatically. Apple sells  its own brand of dedicated wireless Time Capsules, but you can use any hard disk for it. Using this method, you’ll automatically keep backups hourly for the last 24 hours, daily for the last month and then weekly backups until the machine is full.


  • Automatic.
  • Frequent backup.
  • Full backup.


  • Bit expensive.
  • Only for Mac Users.

There are many more ways how you can do it. These are some of the best which we think might help you!

Is Using Cloud For Backup A Good Idea?

Before going on to is Cloud backup a good choice or not let’s see what exactly is a cloud backup. So the thing here happens is your data, files, or information are stored in an online archive, which can be accessed when or wherever you need them. How it works is: you download a desktop client to your computer, then select the data that you want to backup, and then on a set time that data are uploaded to the service. So even if any calamity or accident happens your data are safe and sound and accessible.

Let’s get down to is it a good idea or not to go for Cloud backup. Well for starting it offers the service of an unlimited backup. It keeps the ability to store as much data as you want but it has some limitations. It helps you save any personal files on your PC. Also, some services also let you backup connected drives in the price. You cannot backup home servers or RAID boxes with multiple hard drives, even if your plan does allow external hard drivers. All you have to do to keep the data safe and saved in Cloud is it needs to be reconnected to your external hard drives regularly. So yes if you want to keep an unlimited data backup or want to access anywhere anytime then Cloud backup is also an easy and simple way to store your data.

Is It Safe To Backup To The Cloud?

It is likely safer to keep your data in your Cloud than on your hard drives. So yes, it is safe to have a Cloud backup. Also, data are very easy to access and maintain. If you are not strictly concerned about privacy than your data might get into other people’s hands. We suggest if you have any confidential data then it’s better to keep on your hard drives only, else it is pretty safe. For safety we think having a two- factor authentication is best if you go for Cloud. Here are some practices which are good to keep your Cloud secure:

  • Password and Two-factor authentication: Always go for a unique and random password for your Cloud. Dont repeat the password elsewhere. For more protection always have a two-factor authentication habit.
  • Use more than one cloud account: It becomes easy for hackers if you have kept all the important data in one cloud account. Never put confidential data in one place.
  • Go for Smart Browsing: When in public and need to access your cloud acoount or use and public PC always logout and never save password info.

Final Verdict

There are always many ways to do everything, so go for what suits you best. Always keep your data backup by which means you like and keep in mind privacy. Check out our other articles on how to Backup your iPhone, iPad, Mac, Apple Tv, and Watch.

Leave a comment below if any question. We are more than ready to help you out with any problem. Do like Share and Subscribe.

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